When it comes to managing properties, you need help from experienced software. Property management software options are designed to make the entire process more streamlined and cost effective. What are the different types of property management software available on the market today? Read on to explore.

What is Property Management Software?

Property management software is a suite of programs used to handle a range of tasks associated with the ownership or management of real estate. It helps landlords, property managers, and tenants to manage their business more efficiently. This software is designed to streamline operations, improve communication, and optimize back-office processes. These programs provide essential services like tenant screening, rent collection, financial tracking, maintenance records, building inspections, and more.

Types of Property Management Software

When it comes to choosing the right property management suite, there are lots of options to consider. Some software is specialized for a specific type of property, while other programs are more general. Here are some of the popular types of property management software:

    • Cloud-Based Solutions: Cloud-based solutions are designed to run on a web browser. They can access data from any device with a web connection. These solutions are cost-effective and easy to implement.
    • Client Server Solutions: Client server solutions require the installation of an application on a local computer. This software is typically more powerful than cloud-based solutions, but it can be more expensive.
    • Mobile Solutions: Mobile solutions are designed for use on mobile devices and offer features like GPS tracking. These solutions are ideal for field-based teams.
    • Integrated Software: Integrated software ties together multiple components of property management, such as accounting, tenant management, and maintenance.

Things to Consider When Choosing Property Management Software

Before selecting a property management software solution, take some time to consider your needs and budget. Here are a few factors to keep in mind:

    • Budget: When choosing a property management software, you’ll need to consider your financial resources. Cloud-based solutions tend to be more affordable than client server solutions, but they may lack certain features.
    • Scalability: Think about how your business will grow over time. Make sure to choose a software that can easily scale with your needs.
    • Maintenance and Support: Look for a program that provides reliable maintenance and customer support. Check out the company’s reviews and track record.
    • Integration: If you’re already using other software programs, make sure to look for a solution that can easily integrate with them.

Popular Property Management Software Options

When it comes to choosing the right property management software, there are lots of options out there. Here’s a look at some of the most popular programs in 2021:

    • Buildium: Buildium is a comprehensive and user-friendly property management platform. It offers features like tenant and lease management, accounting, and direct deposits. It also provides customer support.
    • Rent Manager: Rent Manager is a powerful and reliable property management software. It offers features like financial tracking, tenant screening, and inspection scheduling. This software is designed for smaller to mid-sized property management companies.
    • AppFolio: AppFolio is a cloud-based property management solution. It offers features like payment processing, tenant screening, and mobile accessibility. This software is ideal for larger property management companies.
    • Yardi: Yardi is a comprehensive and powerful property management platform. It offers features like integrated accounting, facility management, and rent collection. This software is designed for large scale real estate companies.


Exploring different property management software options can help you find the best solution for your business needs. Consider your budget, scalability, maintenance and support, and integration when selecting a software package. Popular options include Buildium, Rent Manager, AppFolio, and Yardi. With the right property management software, you’ll be able to streamline operations and maximize your profits.

What are the key features to look for in property management software?

1. Automated Accounting: Easy-to-use accounting software with comprehensive financial reporting and automated revenue and expense tracking.

2. Property Management Dashboard: A centralized hub with an intuitive dashboard for displaying key information and reports, such as current rent roll, occupancy rates, late fees, and forecasts.

3. Rental Payment Processing: Simple online payment processing with multiple payment options, such as ACH, credit card, and direct-deposit tenant payments.

4. Tenant Communication: Automated notifications and communication tools for landlords to stay in touch with tenants.

5. Maintenance Management: Tools for tracking maintenance requests, scheduling service calls, tracking costs, and monitoring work orders.

6. Lease Management: Easily create and store leases, track tenant deposits, create custom rental terms, and receive automated renewal reminders.

7. Mobiles Apps: Mobile applications for iOS and Android devices to access the software, view key reports, and manage tenants on the go.

8. Data Security: High-level security measures, such as encrypted data-storage and user authentication, to ensure data privacy and safety.

9. Tenant Screening: Automated tenant screening and background checks to help landlords ensure they are only renting to qualified tenants.

10. Customer Support: High-quality customer support with helpful and knowledgeable staff to provide assistance with setup and technical issues.

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