The Landlord’s Inspection Checklist

When it comes to property rentals, a landlord’s inspection checklist is essential. It allows you to ensure that your rental properties are in good condition and that your tenants are looking after the property. This article will cover what’s involved in a landlord’s inspection checklist and how this can help protect your investments.

What is a Landlord’s Inspection Checklist?

A landlord’s inspection checklist is a document that contains a list of all the items a landlord needs to inspect in order to make sure a property is in an acceptable condition. The checklist should include any exterior and interior maintenance items that should be inspected or repaired, as well as note any areas that are in poor condition.

The Benefits of an Inspection Checklist

An inspection checklist allows landlords to stay on top of repairs and maintenance, as well as prevent small issues from becoming major ones down the line. A regular inspection keeps the property value up, as well as decreases the amount of time needed for repairs. An inspection checklist also sets clear expectations for the tenants, ensuring that they know exactly what is expected of them.

What to Include on The Landlord’s Inspection Checklist

The Landlord’s Inspection Checklist should include the following:

  • The Property Name
  • The Property Address
  • The Property’s Age
  • Exterior Maintenance Items:

    • Roof
    • Gutters
    • Exterior Walls and Staircases
    • Outdoor Fencing and Gates
    • Grading and Landscaping

  • Interior Maintenance Items:

    • Paint and Wall Coverings
    • Flooring
    • Light Fixtures
    • Smoke Detectors and Fire Alarms
    • Appliances

  • Safety and Security Items:

    • Doors and Windows
    • Smoke and Carbon Monoxide Detectors
    • Security Systems/Cameras
    • Gates and Fencing
    • Locks and outdoor lights

  • Other Items:

    • Minor Repairs and Maintenance
    • Cleaning

The Landlord’s Inspection Checklist: How to Conduct an Inspection

Conducting a landlord’s inspection may seem like an overwhelming process, but it doesn’t have to be. Here are some tips for conducting an inspection:

  1. Create a schedule: Decide on an inspection schedule, such as every 6 months, and be sure to keep a record of the dates of your inspections. Notifying tenants of the inspection ahead of time can also be helpful.
  2. Bring the checklist: Before entering a property, have a copy of The Landlord’s Inspection Checklist handy so you can easily keep track of your findings.
  3. Document any damage: Note any damages or issues that you see during the inspection and be sure to take pictures or videos of any areas that need repair.
  4. Ensure safety features are working: Check all smoke and carbon monoxide detectors to ensure they are in working condition. Test all locks and security systems and make sure they are in proper working order.
  5. Make sure all items are in working order: Inspect all appliances, such as dishwashers and ovens, to make sure they are working properly. Make sure all light fixtures are in working order, as well.
  6. Notify tenants of any issues: Inform tenants of any issues or damages that need to be addressed within a certain timeframe. Be sure to also document any issues addressed or repairs made in writing.

When Should Landlords Conduct an Inspection?

Landlords should conduct an inspection when they:

  • Bring on a new tenant
  • Renew a lease
  • Suspect damage or neglect
  • Fix any issues noted in previous inspections
  • Follow any local inspection requirements

Why is The Landlord’s Inspection Checklist Important?

The Landlord’s Inspection Checklist is an important to ensure that rental properties are in good condition. It allows landlords to protect their investments and keep tenants accountable. Regular inspections allow landlords to stay on top of any maintenance or repairs that may need to be done and ensure that tenants are keeping the property clean and well-maintained.


A landlord’s inspection checklist is an essential tool for landlords to ensure that their rental properties are in good condition and their tenants are held accountable. The checklist can help protect landlords from future damages and ensure that tenants have clear expectations. Using the checklist regularly can help landlords stay on top of repairs and maintenance, as well as prevent small issues from becoming major ones.

What information should landlords include in an inspection checklist?

1. Overall condition of the exterior of the property

2. Safety features on the property such as smoke detectors, fire extinguishers, and carbon monoxide detectors

3. Interior walls and ceilings for signs of damage or abuse

4. Windows and frames for signs of damage or poor sealant

5. Floors for signs of damage or abuse

6. Electrical outlets, main panel, and wiring to check for potential safety hazards

7. Plumbing fixtures for signs of leaks or damage

8. HVAC system for signs of damage or wear

9. Appliances to check if all are in working order

10. Landscaping condition

11. Surrounding area for hazards or potential safety issues

12. Any other areas that may need to be checked according to local laws or the property’s lease agreement.

How often should landlords carry out property inspections?

Landlords should carry out regular property inspections, no less than once every six months.

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